Trelleborg is a world leader in engineered polymer solutions for almost every industry on the planet. And we are where we are because our talents brought us here. By specializing in the polymer engineering that makes innovation and application possible, Trelleborg works closely with leading industry brands to accelerate their performance, drive their business forward—and along the way, shape the industry and progress that will benefit humankind in the exciting years ahead. Our people are Shaping Industry from the Inside. Why don´t you join us?
We are currently seeking an experienced Document Controller to join our Operations team. The successful candidate will be responsible for leading, editing and expediting project documentation externally and internally in accordance with internal procedures, project specifications and schedules to meet client expectations and company objectives. You will be supporting existing projects and to assist in implementing improvements to the document management system.
Major responsibilities
- Review the relevant document control procedures for highly sophisticated projects; publish relevant information to project engineers and project managers such as document title pages, drawing title blocks, customer specific requirements etc.
- Issue/acquire document numbers and publish internally; receive and transmit documents. This includes aligning with any customer document management systems requirements.
- Build and maintain all project documents management sheet.
- Expedite documents internally and externally.
- Ensure a high level of document integrity is maintained by coordinating and recording document flows with project documentation requirements and internal procedures.
- Follow up manufacturing data records with the relevant departments.
- Project Administration – Typing, Filing, Scanning, Copying, and other admin tasks; handle internal documents including design documents, specifications, MDR, etc.
- Communicate internal document updates to relevant partners.
- Participate in updating the document control process.
- Identify/build the most effective tools to address the organisation needs.
- Assist with the development and implementation of a consolidated document register/control system.
Key success factors and position challenges
- Meeting documents submission dates; ensuring quality of submissions are within required standards, minimising customer rejections due to non-compliances.
- Effective liaison with different partners
- Maintaining document registers for each project with up-to-date and accurate information
- Minimising the document review cycle; timely issue of manufacturing data record books
To be considered we would expect the successful applicant to have:
- At least 3 years as a Document Controller
- Excellent skills in Microsoft office, particularly Outlook, Word and Excel
- Good social skills, be self-managed and effective in a team environment
We expect the below key skills and attributes to be evident:
- Excellent verbal and written skills in English
- Results focused, willing to tackle problems and give additional input as and when required to meet customer’s requirements
- Resilient, with effective time management
Trelleborg is an equal opportunity employer! We celebrate diversity and are committed to creating an inclusive environment for all employees.
